Privacy Policy

The purpose of this statement is to explain to you what personal information we collect and how we may use it.

1. About Us

This website https://www.Shortlist.com is owned and operated by ShortList Media Limited, a company registered in England no. 11827702, having its registered offices at 4 Prince Albert Road, London, England, NW1 7SN.

Shortlist Media Ltd is committed to protecting your privacy and maintaining the security of any personal information received from you. We strictly adhere to the requirements of the data protection legislation in the UK, including the General Data Protection Regulation 2016 and the Data Protection Act 2018 and we are registered on the Data Protection Public Register number ZA841158.

2. Definitions

Unless the context otherwise requires, in this Agreement the following expressions shall have the meanings set out below:-

“Affiliate” means organisations which we partner, work or associate with;

“Group Companies” or “Group Company” means any and all entities controlling or controlled by or under common control with Us.

“Control” means ownership, directly or indirectly, of at least fifty percent (50%) of the voting rights in such entity, and ‘controlling’ and ‘controlled’ shall have the corresponding meaning.

For the purposes of Section 13 a subscriber is defined as an “Active Subscriber” and will remain so for a period of 90 days if they open an email from Shortlist.com or enter a competition.

3. The Data Protection Officer (DPO)

Due to the type of data we collect and the nature of our business we currently have no legal requirement to have a DPO at Shortlist Media Ltd. However, our Information Security Officer, will be happy to deal with any queries or requests regarding the data we hold about you. They can be contacted by email at [email protected] or by post to 4 Prince Albert Road, London, England, NW1 7SN.

4. Information we collect about You and How we use it

When you register for our newsletter we will collect and record your email address and date of subscription. This allows us to process your registration and provide you with our newsletter.

We do not collect sensitive information (also known as special categories of information) about you.

We do collect some information from cookies and similar software which allows us to understand how you arrive on our websites and use and navigate around them so we can improve the sites. We obtain some information from Google Analytics and Facebook. The Facebook information provided is limited and only that which you have previously agreed with Facebook that they can share.

5. What we do with your Information

We will use your personal information for a number of purposes including

• To provide you with our newsletter.

• A certain amount of advertising is tailored to the individual based on viewing and/or purchase habits. This is a common practice known as online behavioural advertising. You can find out more in What is online behavioural advertising.

• We may show you relevant advertising on third party sites. See section 7

• We use affiliate links on our website – please see our Cookie Policy for information on how your data is used by our Affiliate Partners.

• We use Google Analytics on our site, which collects data such as IP addresses, the pages you visit and how you found our website. We use this information for analysis and research to improve our services and content. For more information on this please see our Cookie Policy.

6. What if I don’t provide some or all of the information requested?

• The impact of this will depend on what information you withhold but the main impact will be that we are unable to provide our newsletter without your email address.

• We won’t be able to limit online adverts to products or services you have shown interest in and so you may receive adverts that mean nothing to you and are not related to your interests.

7. Will You be contacted for Marketing Purposes?

We may use information which we hold about you to show you relevant advertising on third party sites (e.g. Facebook, Google, Instagram, Snapchat and Twitter). This could involve showing you an advertising message where we know you have a Shortlist Media Ltd account and/or have used our products and services. If you don’t want to be shown targeted advertising messages from us, some third party sites allow you to request not to see messages from specific advertisers on that site in future. If you want to stop personalised services from Shortlist Media Ltd, including targeted advertising messages on third party sites you can do so by amending your preferences by emailing [email protected].

You are entitled to withhold this consent and opt out from receiving such communications at any time by not giving your consent on the form (paper or web) that collects your details or telling the operator when you call. You can also update these options by logging into your account (if you have one) and adjusting your preferences, contacting us by email at [email protected] or by post to 4 Prince Albert Road, London, England, NW1 7SN. We will always provide you with a way of opting out of receiving future marketing messages from us, each time we send them to you.

We will also use the information we hold about you to provide you with our newsletter.

8. What grounds (legal basis) are we processing the data under?

There are two grounds under which we process your data. These are

• Legitimate interest – this means the processing is in Shortlist Media Ltd interest. It allows us to manage the customer relationship effectively and efficiently and improve the events and/or services we provide by better understanding how our online provisions are used and which events are popular with which groups of individuals.

• Consent – where you have given us consent to market to you.

9. Sharing your Information with Third Parties

We may from time to time provide your personal information to third parties for the purposes of providing you with our services. These third party providers include service providers who assist us with hosting our marketing/advertising campaigns. They do not decide what is done with your data and only process it on our behalf. These third parties may be located outside the European Economic Area; however we only use providers that provide adequate protection for your information at all times.

When transferring any personal information outwith the EEA we only do so under one of the legally recognised transfer mechanisms for ensuring the data is safeguarded. These are:

• The country in question has been deemed safe for data transfer by the European Commission. Also known as an adequacy finding.

• The contract for data processing contains the standard contractual clauses laid down by the European Commission to safeguard the transfer of personal data.

• Binding corporate rules – this is where a large company’s own internal processes for international data transfer have been signed-off and agreed by the European Commission as safeguarding the data.

• If the data is going to the USA it can be safely transferred to a company that is certified under the EU-US Privacy Shield.

• Appropriate certification schemes

10. Cookies [and web browser information]

This website uses cookies. For more information about what cookies are, what we use them for and how you can delete them, please read our cookies policy.

11. What if I am aged under 16?

If you are aged 16 or under, please get your parent/guardian’s permission before you provide any personal information to Shortlist Media Ltd as this website is not aimed at under 16’s.

12. How we Protect your Information

We follow strict security procedures in the storage, use and disclosure of information which you have given us, to prevent unauthorised access to, and loss, misuse or alteration of your personal information in accordance with the UK data protection legislation. These include access control, firewalls and virus checking procedures.

You are responsible for keeping any confidential passwords or other login or access details which you select or which we allocate to you secret. Whilst we take steps to ensure the security of your information, there is a risk that any information transmitted over the Internet and stored on a computer may be intercepted or accessed by an unauthorised party. If you think that someone has accessed your information held by us without your permission or gained unauthorised access to your login details, you must notify us at [email protected].

We also recommend that if you use a shared computer or a computer in a public place such as a library that you close your browser when you have finished you session

13. How long we hold your Data for

Some of the information you provide to us is necessary to carry out repeated tasks, such as verifying your identity when signing in to use an account or providing our events and services to you or you using an online checkout. We will keep this information for as long as you remain a registered user of any of our sites and an Active Subscriber.

Some information may be required for longer periods such as financial information for HMRC purposes, usually a maximum of 7 years.

Shortlist Media Ltd do not retain your payment card information. It is keyed directly into the payment processor’s system when you provide it.

We may retain anonymised information for analytical purposes.

14. Your rights regarding your Personal Information

Under the Data Protection law you have a number of rights with respect to your personal information which are:

• Correcting your Information

You are entitled to have your personal information updated to ensure it is up-to-date and accurate. This can be done by following the instructions below.

• Withdrawing Consent

You have the right to withdraw your consent to any processing that is currently being done under your consent e.g. marketing. Consent can be withdrawn for some processing by updating your preferences via the link in your email You can also follow the process below.

• Obtaining a copy of your Information

You are entitled to receive a copy of the personal information we hold about you.

• Deleting your information

You can request that we delete personal information in certain circumstances. These will be specific to each case.

• Data Portability

• You are entitled to have us transfer to another controller the personal information that you have provided us with.

• Restricting Processing

You can request a restriction on the processing of your data in some limited circumstances. Examples are concerns over data accuracy or we no longer require to hold your data but you have requested its retention by us to aid you in a legal matter.

• Right to object to processing

You are entitled to request that we stop processing your data for marketing purposes and in other limited circumstances such as asking us not to process your data by wholly automated means or not to analyse your information for targeted content etc. (also known as profiling).

You can action any of these rights by contacting your normal customer service department or by contacting us by email at [email protected] or by post to Information Security Officer, Shortlist Media Limited., 4 Prince Albert Road, London, England, NW1 7SN.

15. Sale of the Business

Should all or part of the Shortlist Media Ltd business be sold to or taken over by another organisation, your personal information may move to that other organisation as part of the sale or takeover agreement.

16. Right of complaint to the Regulator for Data Protection

The data protection laws in the UK are regulated and enforced by the Information Commissioner’s Office (ICO). Each individual has the right to raise a concern/complaint to the ICO if they have any concerns about how their personal information and/or privacy is treated. You can do this via

The ICO’s website (https://ico.org.uk/concerns ), follow the links or have an online Live Chat

Call the ICO helpline on 0303 123 1113

Email [email protected]

Postal address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

17. Links to Third Party Websites

Our website may contains links to other websites belonging to third parties which are not covered by this privacy policy. If you want to click through to a third party website, please make sure that you read the privacy policy for that website.

18. Updates to this Policy

We may update this Policy at any time without notice. We will tell you that we have updated the policy by emailing you at the email address you have provided to us and/or by posting an announcement on the website. By continuing to use the website after we have emailed you or posted a notice informing you of an update, you accept the changes to this Policy.

19. Contacting Us

If you have any questions about privacy, or wish to update your details or action any of your other data rights at any time, please contact us using [email protected].

Privacy statement updated January 2020.